Technology @ Hebron

A few quick tips from the second technology training session on Gmail:

1. The difference between delete  and archive : delete moves the message to your trash and after 30 days will vanish forever; archive hides the message from your inbox but you can still search for it and it will appear in the All Mail view

2. Use labels in the same way you would use folders for files. The only difference is that messages can be attached to more than one label. Click More to access the label options:

3. Create your labels and once a message has been dealt with use the move option (the folder icon at the top of the message) to get them out of your inbox. The icon that looks like a luggage label lets you assign more than one label to a message:

4. Star really important messages that you want to have easy access to or want to refer back to:

These starred messages appear in the Starred view or you can actually change the layout of your inbox so they always appear at the top in a separate section. Click the drop down arrow next to Inbox to get to these options:

5. Using the search function within Gmail can sometimes give you too many results and what you are actually looking for can be hard to find. Use the advanced search to limit the results. Click the arrow to the right of the search box to see these options:

Use these techniques to keep your inbox as empty as possible. Delete the messages you don’t need, archive the ones you have read but think you might need sometime in the future and use folders and stars to organize the rest.

If you need to share a file that is larger than 25MB follow these steps:

1. Log in to your school email
2. Compose an email in Gmail, click the attach paperclip button and choose the large file
3. You will see this message:

Just a few points from today’s technology training which will hopefully make your MacBook Airs a bit easier to use:

1. When you logoff or shut down your MacBook make sure this button is un-ticked. This will stop all your apps from loading up again each time you turn your laptop back on.

2. Make sure to save all your files in your Documents folder so that they are backed up to the cloud via CrashPlan. That means any files saved on the desktop won’t be backed up!

3. Use the Launchpad app in your dock (or press F4 on your keyboard) to see all the different apps installed on your MacBook.

4. Drag up and down on this line to resize your dock:

5. Try out some of these options in your Finder window to show extra information at the bottom of the window:

6. In Finder: Preferences change the New Finder windows show drop down option to Documents instead of All My Files:

7. In System Preferences take a look at the Trackpad section to get an overview of all the different iPad-style gestures you can use to navigate around a lot faster. Each has a quick demo video to illustrate what the gesture is and does.

8. Whenever a save dialog box appears click this drop down arrow to get full access to all the different folder locations: